商务英语写作辅导资料三
主 题：对Unit 3会议记录(Minutes)知识点的补充
学习时间：20##年4月15日－4月21日
内 容：
1. Important & Difficult Points
1) The format of minutes of a meeting
2) Useful expressions for minutes of a meeting
2. Learning Contents（本课重点）
1) The use and requirements of minutes of a meeting
The minutes of a meeting are the official record of all business matters that happens at a meeting and writes down basic contents of a meeting so that we can further research work and summarize the important experience for the future. So the minutes are required to:
a. Keep accurate: Write down others’ speech accurately. No matter whether it is the detailed record or outline record, the original meaning must be faithful and we can’t add our personal view or opinion.
b. Keep main points: Whether it should be detailed or simple depends on the importance of decision. Generally speaking, we should take down the views of important resolving and proposing concretely. For some general explanations, it is enough to catch the simple meaning. In a word, it is necessary for us to keep main points whether the decision is important or not.
c. Remain the same from the beginning to the end: This means that the minutes recorders must write down the main points responsibly and seriously from the beginning to the end.
会议记录就是把会议报告、发言记录下来，帮助我们今后了解情况。会议记录是进一步研究工作，总结经验的重要材料。因此会议记录要求：
a. 准确：要如实地记录别人的发言，不论是详细记录，还是概要记录，都必须忠实原意，不得添加记录者的观点、主张。
b. 要点不漏：记录得详细与简略，要根据情况而定。一般地说，决议、建议、问题和发言人的观点、论据材料等要求记得具体、详细。一般情况的说明，可抓住要点，略记即可。
c. 始终如一：这是指记录人从会议开始到会议结束都要认真负责，贯穿始终。
2) The format of minutes of a meeting
The format of minutes of a meeting is uncomplicated and usually includes four parts: the heading of the meeting, the basic situation of the meeting, the body of minutes and the ending.
a. The heading of the meeting usually includes: the name of the meeting; the time, date; the place of the meeting and the chairperson.
b. The basic situation of the meeting includes: attendees, absentees, agenda and minutes recorder.
c. The body of minutes is the main part of minutes, including reports by officers, old and new business, solutions, the date and agenda of next meeting, the names of those who make motions and those who make second motions, the results of all votes, adjournment time, etc.
d. The usual ending consists of the complimentary close respectfully submitted, the handwritten and typewritten signature of the minutes recorder.
Of course, you can omit some parts of them according to the character of different meetings.
After the minutes have been transcribed in rough draft form, the chairperson, who will make changes, as considered necessary before they are distributed to members, should review them.
会议记录并不复杂，通常包括四部分：会议标题，会议基本情况，会议记录正文和结尾。
a. 会议标题通常包括会议名称，开会日期与时间，开会地点以及开会主持人。
b. 会议基本情况包括会议出席人，缺席人，议事日程以及会议记录人。
c. 会议记录正文是会议记录的主要部分，包括各位领导的报告、新旧业务、决议、下次会议的召开日期和议事议程、提议人、附议人姓名、表决结果以及休会时间等。
d. 通常结尾部分为结尾礼词Respectfully submitted，记录人的手写和打字签名。
当然，可以根据不同的会议有所节选。
会议记录写好后，先由会议主持人过目，作必要的改动，再分发给各人。
一、例题（本课重点）
Sample 1
Minutes of the Third Meeting of Senate
Friday, November 12, 2004
ITEC Lecture Theater, Robertson Library, 3:00 pm
(the presiding officer: R. Gordon)
Attendees: L. Bate, D. Buck, E. Cody, K. Crotches, P. Curley,
D. Dan, M. Doyle, R. Gordon, L. Hale, S. Jones
R. Kraal, S. Lee, S. Locus, Prof. Moran, R. Gordon
R. MacDonald, M. Euchre, K. Smyth, Liz Spangler, Bill Andrew
Ryan, D. Ryan, K. Schultz, D. Sealer, J. Sentences, S. Simpson,
E. Spangler, K. Tether, J. Velaidum, B. Wagner, Vienna Timmons
Absentees: G. Bradshaw, G. Irvine, K. Papal, C. Keen
Agenda: 1. Call to order
2. Roll call
3. Approving minutes for meeting
4. Business arising
5. Some reports
6. Date for next meeting
7. Adjournment
Minutes recorder: V. Timmons
1. APPROVAL OF AGENDA
The Chair added an item under Business Arising that will be a Report from the Chancellor’s Electoral Board.
2. APPROVAL OF MINUTES
It was noted that on page 3 of the minutes, in the second paragraph, line 2 of the Second Report of the Academic Review and Planning Committee, the word “proscribed” should read, “prescribed”.
3. BUSINESS ARISING
1) Membership of the University Review Committee (URC)
The Chair asked Prof. Moran to speak to this since the Secretary of Senate was not present. Prof. Moran spoke that he and K. Smyth met and created a list of potential candidates, as there are some criteria that need to be met1. L. Hale asked if they were getting close to a full slate for membership2. Prof. Moran indicated that the process required a list of faculty who were eligible. This took longer than expected to receive the list. The Chair asked James if there would be a call put out the first of the week to invite further interest. He will meet with K. Smyth on Monday to move this forward.
2) Nomination of Senate Representative to Board of Governors
The Chair mentioned that Liz Spangler held this position for the past three years and was given notice at the last meeting that there would be an election for this vacancy. The floor was open for nominations3. No nominations were obviously forthcoming; therefore, the item was deferred until the end of the meeting.
3) Chancellor’s Electoral Board – New Chancellor
Bill Andrew is a very enthusiastic supporter of UPEI, a person who continues to have considerable involvement with the PEI Community while having a successful business career in the West. The reactions that the Chair heard are quite positive. The University looks forward to working with Bill Andrew. There will be an installation, sometime before Convocation4. The intended date will be presented by our next Senate meeting. The Electoral Board members were all thanked for their participation.
4. REPORT OF THE PRESIDENT
1) Selection of the New Chancellor
2) The annual MacLean’s rankings, survey and report on Canadian universities were released last weekend.
3) Last week we had an event to recognize the kick off of the major renovation of the Duffy Science Center and the work that will be done over a period of two years5, a major endeavor that comes from sustained effort by colleagues to plan the renewal of those facilities.
4) Earlier this afternoon, there was a public event to celebrate the construction of the Institute of Neurosciences and Health on the east side of campus.
5) The National University Women’s Soccer Finals take place this weekend in Montreal. The UPEI Women’s Panther Team is still unbeaten.
6) Women’s Rugby took part last weekend in Halifax in the national finals.
7) Next week, on Wednesday, there will be a Safety Fair to address personal safety issues and to encourage a greater awareness on campus.
8) We have made our way through that mid-term period. The Chair wishes everyone well in completing the term.
5. OTHER REPORTS
On Annual Report of Student Academic Appeals Committee-Sept. of 20##- 2004
S. Simpson thanked the committee members. He summarized the report.
6. OTHER BUSINESS
The Chair mentioned that Liz. Spangler could be re-nominated.
7. NEXT MEETING
The next meeting will occur at 2:45 pm on November 12th, 2005.
8. ADJOURNMENT
The meeting was adjourned at 4:45 pm.
Respectfully Submitted,
Vienna Timmons
Acting Secretary
Notes
1. Prof. Moran spoke that he and K. Smyth met and created a list of potential candidates, as there are some criteria that need to be met.（Moran教授说由于有些事需要商定，所以他与K. Smyth当面草拟出候选人的名单。）
2. L. Hale asked if they were getting close to a full slate for membership.（L. Hale问是否这些候选人就差不多有资格被提名为成员。）
3. The floor was open for nominations.（大家都可以提名候选人。）
4. There will be an installation, sometime before Convocation.（在毕业会前将会就职。）
5. Last week we had an event to recognize the kick off of the major renovation of the Duffy Science Center and the work that will be done over a period of two years.（上星期我们将达夫科研中心的革新提上议事日程并将花两年左右的时间将其完成。）
Sample 2
FYP Network Game
Minutes of the 6th Group Meeting
Date: 4th October 2006
Time: 10:00 a.m. – 11:00 a.m.
Duration: 1 hour
Venue: Prof. Lochovsky’s office
Attendees: Prof. Lochovsky, Chau Chun Ting, Charles
Chang Kin Fung, Tony
Absentees: Lam Sheung, Yan, Patrick Au Kwok Wang, Chris
Minutes recorder: Chang Kin Fung, Tony
1. APPROVAL OF MINUTES OF THE LAST MEETING
1.1 Minutes of the last meeting were approved as an accurate record.
2. DISCUSSION OF PROJECT DEVELOPMENT
2.1 Charles raised the question about the camera: if the camera is above the character at some particular angle, then we are unable to see very far to the front and may not see the enemies.
2.2 Prof. Lochovsky said that there was no so-called “good” view angle. If the camera view is that of the character, then we can see the virtual world, but we are unable to see the character. The player may lose his orientation since he has no sense about where the character is.
2.3 Tony asked whether it was a problem for the character to turn around because the scene would change very quickly and thus make the player feel uncomfortable.
2.4 Prof. Lochovsky said that limiting the speed of turnaround could solve the problem. He said that the main point was to make the game interesting and exciting. The view angle was not that important.
2.5 Prof. Lochovsky suggested that we should design a map to display the location of the character so that the players can be aware of the progress and the place of the character.
3. MEETING ARRANGEMENTS
3.1 Prof. Lochovsky asked each group to give a simple demo of their FYP in the next group meeting.
3.2 For the demo, each group should be able to implement a 3D environment with the character’s movements, for instance, forward and backward movements.
3.3. The purpose of the demo is to make sure each group has some basic ideas of how to implement 3D objects and control them.
4. ADJOURNMENT OF MEETING
4.1 There being no other business, the meeting was adjourned at 11:00 a.m.
5. NEXT MEETING
Date: 17th October, 2006
Time: 6:00 p.m. – 7:00 p.m.
Place: FYP Lab
Signature
Chang Kin Fung, Tony
Sample 3
Resolution Minutes of Meeting
Date: 27 April 2007, 14:00 – 17:45
Venue: Room 302, East-Saxon Savings Bank
Attendees: All the middle-level managers from Saxony Economic Development Corporation and East-Saxon Savings Bank
Minutes recorder: Ms Koch, secretary from Saxony Economic Development Corporation
The following resolutions on proceeding further were taken in the subsequent discussion:
Setup of a Discussion Group “Developers of Economy”
The establishment of a regular Discussion Group that will take place, following a rotation principle, at least twice a year has been agreed upon as a suitable instrument for the exchange of information and for coordination. The Breslau Region has offered an invitation for the next meeting. Visiting interesting projects in the area has been adopted as an idea of inspiration.
Presentation of the Economic Region
There has been agreement that the attractiveness and the profile of the region need to be made visible. Main focus for this purpose should be formed by the economy with concentration on certain branches.
Profile Sheet and Contact Partners
Filling in a profile sheet for participating partners is regarded as helpful for the provision of basic information, contact partners and, probably, core competence.
All partners are requested to return this profile sheet (Attachment) to Saxony Economic Development Corporation by 13 June 2007. They will subsequently be made accessible to all partners.
The meeting was adjourned at 17:45.
(Signature)
Dresden Koch
二、练习题
1. Translate the following words and phrases into English.（重点练习）
(1) call to order (2) adjourn (3) preside
(4) second (5) resolution (6) agenda
(7) minutes (8) chairperson (9) present
(10) absent
2. It is useful to use abbreviations(缩写) in your minutes. Match the following words in Textbox A with their possible abbreviations in Textbox B.
Textbox A
Textbox B
答案：
1. (1) 宣布开会 (2) 休会 (3) 主持 (4)（在会议上）正式支持
(5) 决议 (6) 议程 (7) 会议记录 (8) 主席
(9) 出席 (10) 缺席
2. (1)—h (2)—g (3)—j (4)—I (5)—f (6)—e (7)—d
(8)—c (9)—k (10)—n (11)—m (12)—l (13)—a (14)—b