2.必背模版句型
I have the honor to inform you that...
我很荣幸地通知您??
I would like to remind you that our office is in want of a new English typewriter. 我想提醒您一下，我们办公室急需一部英文打字机。
I have several proposals for cutting down the cost.
关于降低成本我有几个建议。
In response to your request for... I have to inform you that we can not approve it.
对于你??的请求，我不得不告诉你我们不能批准。
This is further to your memo dated June 6, 2006, in which you proposed that employees adopt the “punchin” system.
回复你20xx年6月6日关于员工实行打卡考勤制度的备忘录。
The board of directors approved your proposal at the meeting last week. 董事会在上周的会议上通过了你的建议。
I believe these changes will decrease the product cost.
我相信这些改革会降低成本的。
Please let me know your response to these suggestions.
我想知道你对于这些建议的看法。
Please feel free to contact me if you need further information.
如果需要更多信息请随时与我联系。
I highly appreciate your considerations to these proposals.
我期待你能考虑一下这些建议。
3.必背经典范文
To: Carl Fowler
From: Jane Larson
Subject: Scheduling the film
Date: March 13, 2006
Wed better rearrange the showing schedule for next weeks film.
As you know, we are going to show the film, The Smiths, next week in the projection room, which holds only fifty people comfortably without overcrowding. It is not big enough for the whole staff to see the film at the same time. So I suggest we show the film in different times. For example, we can arrange 40 people to see the film there on Tuesday at 3:00 p.m., and the remaining 40 on Thursday at the same time.
If theres any problem about this arrangement, please let me know. Jane Larson
C. Stan Clark
译文
收件人：卡尔·福勒
发件人：简·拉森
主题：电影日程安排
日期：20xx年3月13日
我们最好能够重新安排下周电影的播放时间。
你知道我们打算下周在放映厅播放《史密斯夫妇》这部电影，但放映厅只能同时容纳50人。我们的员工不能同时看电影。所以我建议在将放映时间选在不同时段。比如，40人在周二下午3点在那里看这部影片，剩下的40人在周四同一时间同一地点观看。 如果对此安排有什么问题请通知我。
简·拉森
抄送：斯坦·克拉克
Interoffice Memorandum
To: Peter Clark, Rachel White
:From: Linda Larson
Date:Date:Date:Date: September 16, 2004 Subject:Subject:Subject:Subject: Scheduling the project meeting
As you know, we are having the project meeting next week in the projection room. Since the room holds only fifty people comfortably without overcrowding. I suggest we hold the meeting to the forty-one people in the Assembly Section on Thursday at 2:00 p.m. and to the remaining forty-three from the other sections on Friday at the same time.
If there’s any problem about this arrangement, please let me know.
Sample Memo A
TO: Equipment Supply Section
FROM: Department of Foreign Languages
SUBJECT: Install Word Processor
DATE: June 6, 2001
The Department of Foreign Language now only owns two mechanical typewriters and one mechanical printer. Every semester, our typist is very busy handling both the heavy typing workload, and also dealing with the often malfunction typewriter. To meet the increasing demand of teaching and to reduce the amount of excessive work, we badly need to equip our Department with new facilities. The word processor we have in mind could solve our urgent problem. Besides, the brand and price we surveyed are matching .The company provides free service for the first year, and there is a guarantee for the quality. Our Department Head has long approved the purchasing plan. We are just waiting for your immediate decision about our proposal so that the equipment can be installed timely before the new semester begins. Contact us at extention 2876, should you have any questions.
Sample Memo B
To: Mr. Allen Arden, Manager
From: Mr. Gary Nichols, Senior Sales Accountant
Date: 15 April 2001
Subject: Complaint from a client in Singapore
I have checked my records and I have found that Mr. Fong is correct in his complaint. I am afraid I was responsible for confusing his invoice with another invoice to Singapore. I must apologize for making this mistake. I suggest that I write immediately to him to apologize and tell him to ignore the invoice he has. I shall then make sure that he gets a replacement invoice in the very
near future. I hope this suggestion is satisfactory.
Sample Memo C
To: Department Managers
From: Training manager
Subject: In-service Computer Classes
Date: 24 November, 1999
1. From Monday 10 December computer classes will be held in the training center. There will be 2 groups: Advanced level(10:30-12:00) and Intermediate level(8:30-10:00)
2. Please encourage your staff to attend one of the sessions. All teaching materials will be provided but students will be expected to do homework and preparation outside working hours.
3. Please send me the names of all interested staff by noon on Friday 28 November.
4. The size of each class will be limited to 25 participants.
Sample Memo D
To: All members of Staff
From: Managing Director
Subject: Retirement of Mr. James
Date: 21 July, 1999
As you will know, Mr. James, the Deputy Managing Director, is retiring at the end of July after working for this company for 40 years. I am arranging a farewell dinner in his honor at the Royal Hotel on Friday,27 July, at 7:30 p.m. I hope that as many members of staff as possible will attend to give Mr. James the warm farewell that he deserves: not only has he been a loyal member of our staff for so many years, but, in addition, his friendliness and generous personality have endeared him to all those with whom he has worked. Mr. Parry is making a collection for the parting gift to Mr. James and I hope you will make a generous contributio
1) I would appreciate the form filled in and returned to the General Office by April 10, 2009. 如蒙在20xx年4月1日前填妥表格并送回办公室，将不胜感激。
2) I have been informed of the meeting and would ask for an overhead projector for the meeting. 我已接到会议通知，在此申请一部投影仪于会上实用。 。
3) Members of staff who cycle to work leave their bicycles behind the office building.
凡骑车上班的员工请将自行车存放在办公楼后面
4) If anybody would like to take holidays together with the Spring Festival holidays, please inform your manager in advance.
若有人想在春节顺带休年假，请提前通知各自的经理。
5) Please note that the Health and Safety Inspectors will be visiting us tomorrow.
请注意健康与安全检查专员明天将来我处检查工作。
6)公司认为有必要削减费用。
The company has found it necessary to cut expense.
7)我希望能见到明显的改善。
I am hoping to see a visible improvement.
8)请最迟在5月12日将你的信息给我。
Please let me have your information by 12 May at the lastest.
9)我很关注我们公司目前面临的一些问题。
I am very concerned with some problems facing our company.
10)我注意到有些信件的地址出错了。
It has been my observation that some letters were sent to the wrong addresses.
Directions:
You are an active member of the student newspaper. The newspaper is currently looking for a journalist for the summer semester. Write a memo that will appear in the newspaper next week describing the position available.
You should write about 100 words on ANSWER SHEET 2.
Date: October 10, 2005
To: All students
From: A. Buttle
Subject: Journalist Position Available for the Summer Semester
The student newspaper is currently looking for a journalist for the summer semester. Applicants should currently be studying at the university, and should preferably have at least two years' writing experience.
The successful applicant will be expected to write two articles every week on happenings in the city and on campus. The position will commence at the end of May and will last through to the end of August. The salary for the position is negotiable and will be based on experience. If you are interested, please send your resume to the campus newspaper office.
SAMPLE 2
你是一家IT公司的人力资源部经理。
你打算请Cooway公司为你安排一次为期两天由10人参加的团队组建培训。
√ 给你的助理写一个字数为40－50的备忘录：
√ 告诉她与培训项目主办者取得联系。
√ 说明项目的参加人员和持续时间。
√ 安排两个可以利用的周末
提示：
1） 按照英语备忘录的谋篇习惯，一般直接进入主题，不需要寒暄和问候等客套。
2） 看清角色要求，把握好文体。作为经理，给助手写备忘录，行文问题不能太正式，宜直呼其名，而不必套用Mr.或Mrs.等称呼。通用，结尾处也无须客套，署名也只需要写名，不需要写姓。
Jim
Could you please contact Cooway to organize a team-building event for sales staff? There would be ten participants and the course should last for two days. I suggest the weekend of 24/25 November or, if that is not possible, the following weekend.
Thanks,
Alan
SAMPLE 3
写给集体（全体员工）的备忘录：
你是一家国际大公司的人力资源部经理。你刚刚任命Sally Jolie女士为公司总部的销售经理。 给总部的全体员工写一个字数为40－50的备忘录：
√ 宣布对Sally Jolie女士的任命。
√ 说明她开始工作的具体时间。
要求总部员工准备欢迎她。
提示：
一般不用信头称呼的形式，也不采用在结尾处署上写信人的名字的方式，而是在备忘录的开头处写明收信人To________，在结尾处写明具体的写信人From___________以及主题：Re：__________ 或Subject：____________。
Date:
To: Head Office staff
From: Tom Beck
Subject: Jolie appointed as the new Sales Manager
I have the pleasure of announcing that Ms Sally Jolie has been appointed as the new Sales Manager at Head Office. Ms Jolie is due to join us on Monday 15th. Please give her a friendly welcome when she starts work.
Thank you
AMPLE 4
Directions：You are the president of a company. Write a memo to Percy Shelley， the vice-president on the employee’s training on computer， telling him the need to train the employees， detailed information， and ask him to write a plan.
Date：January 9， 2010
To：Percy Shelley， Vice President
From：Li Ming， President
Subject：Computer Training of the Staff
As we discussed earlier this week， I agree with you that our firm is faced up with problem of the high rate of computer illiteracy of the staff. We need to make up a plan for training our employees in the new field.
I would like you to design our own in-house computer-training program. We had better classify the employees and put them through the program in turn.
Write up a brief proposal， describing what you think the program should cover. Assume the class runs four hours a week for ten weeks. Also, assume people have no prior computer knowledge or any formal course work in computer science.
Directions:
Suppose you are an HR manager of a company, and your department is organizing a computer course for all the company’s employees. Write a memorandum to the staff about the details of the training, including the purpose and content of the course, the time and place of class, and any other relevant information.
You should write about 100 words on ANSWER SHEET 2.
To: All full-time employees
From: HR Manager, Li Ming
Date: May 9th, 2007
Subject: Computer course
An investigation conducted by the HR Department last month reveals the fact that a high rate of computer illiteracy contributes to a severe inefficiency of our company. As a result, it has been decided that all full-time employees are to attend a computer course—which will take place every Monday night from 7pm to 9pm in the company meeting room A and B—for the duration of two months. Employees are able to sign up for the basic or advanced levels of the course according to their present computer skills. Please register for the course at the company reception desk before May 15th. Further suggestions will be appreciated so that the program can be more fruitful.