Dear Mr. Fisher,
I would like to invite you to a meeting at our offices in Chicago on October 24.
We want to discuss the launch of our new product, Chocolate Love Hearts.
We would be happy to arrange a hotel for you during your stay here.
Yours sincerely,
Rose Clooney
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Dear Ms. Clooney,
Thank you for inviting me to the meeting about the new product, Chocolate Love Hearts. I am looking forward to meeting you on October 24 at 10:00 a.m.
I will arrive in Chicago on the 23rd, and I will stay at the Melberg Hotel on Brand Street. My secretary will arrange this. At the moment, I am in Washington, and I will be out of the office until next week, but you can contact me by email.
I am pleased to be working on this project with your company.
Yours sincerely,
Ronald Fisher
Dear Lisa,
I would like to invite you to a meeting at our offices on September 9 to discuss the plan to open a new branch in London.
I have attached a preliminary agenda for the meeting. We would also be pleased if you would join us for dinner afterward at the Hayama restaurant.
I would be very grateful if you could bring twelve copies of the report on the Dondy proposal to the meeting.
I look forward to hearing from you.
Best wishes,
Keisuke
Dear Keisuke,
Many thanks for the invitation to attend the meeting on September 9th concerning our plan to open a branch in London, and thank you also for the agenda. I would be delighted to attend the meeting.
As requested, I will bring 12 copies of the report on the Dondy Proposal. Unfortunately, I will be unable to attend the dinner on Saturday because of a previous engagement.
I look forward to seeing you there.
With regards,
Lisa
If you attend something like a meeting, or a wedding, you go to it.
For example:
A lot of people attended the meeting on salaries.
Concerning means about, with reference to.
You use concerning + noun
For example:
I am writing to you concerning a bill you have not paid.
If you are delighted, you are very happy.
You can be delighted with something or you can be delighted to do something.
For example:
I would be delighted to accept the invitation.
I am delighted with my new car.
If something is requested, it is asked for.
When requested is used as an adjective, it is usually used in the expression as requested.
For example:
I am sending you our brochure as requested.
As requested, I will bring presents for the staff.
Unfortunately is a polite way of saying that something makes you sad, disappointed, or puts you in a difficult position.
You use unfortunately at the beginning or end of a sentence.
For example:
Unfortunately, we are going to make 10 employees redundant.
The meeting has been canceled unfortunately.
If you are unable to do something, you cannot do it because, for example, you do not have the time, skill, or knowledge.
You use unable to + verb
For example:
I am very sorry, but we will be unable to meet the deadline.
Previous means happening or existing before the thing you are talking about.
For example:
No previous experience is needed for this job.
A formal arrangement to do something or meet someone.
For example: I am afraid I cannot come because of a previous engagement.
Greeting
If you know the person well, use their first name. If you do not know them well, use their title and last name.
If you put punctuation after the greeting, make sure you also put a comma after the complimentary closing.
Useful Language
Dear Keisuke,
Dear Ms. Clooney,
Accept invitation
It is polite to begin by thanking the reader for the invitation to the meeting. You can also thank them here for any documents they sent you with the invitation. For example, an agenda.
Make sure you are specific about which meeting you are writing about. It is a good idea to put the date of the meeting and the subject.
You should accept your invitation in the first paragraph.
Useful Language
Many thanks for the invitation to attend the meeting on September 9th, concerning the plan to open a branch in London.
Thank you for inviting me to the meeting about cutting costs.
I would be delighted to attend the meeting.
I would be happy to attend.
Extra information
Write any other information here that you think it would be useful for the reader to know. For example, documents you will bring to the meeting, your travel/hotel arrangements.
Useful Language
As requested, I will bring 12 copies of the report on the Dondy Proposal.
I will arrive in London on the 23rd, and I will stay at the Chelsea Hotel on Diamond Road.
Unfortunately, I will be unable to attend the dinner on Saturday, because of a previous engagement.
Conclusion
It is polite to finish with a sentence that shows you feel positive about the meeting.
Useful Language
I look foward to seeing you there.
I look forward to meeting you on the 25th.
I am pleased to be working on this project with your company.
Closing
Choose a complimentary closing that matches the level of formality of the greeting.
Useful Language
With regards,
Best wishes,
Yours sincerely,
Dear Mike,
Many thanks for the invitation to attend the meeting on July 19, concerning the change of your brand image, and thank you also for the agenda. I would be happy to attend the meeting.
As requested, I will bring 5 copies of the market research report. Unfortunately, I will be unable to attend the lunch afterward because of a previous engagement.
I look forward to seeing you there.
With regards,
Joe
第二篇：英文模板 - 会议摘要篇
To: All Staff
From: Mike Bush
Date: October 10
Subject: Meeting
There will be a meeting for all staff on October 13, at 5:30 p.m., in Room 2.
Below is an informal agenda. Please add any other business by October 11.
welcome new staff
explain plans for changes to the building next year
give information on expenses
make a decision on the new coffee machine
suggest ideas for the staff party
After the meeting, there will be welcome drinks in the canteen.
DEMO
To: All staff
From: Elizabeth Dormer
Date: 06/10/03
Subject: Monthly meeting
June's meeting is scheduled for 06/14/03, at 11:00 a.m., in The Bell Room. Please arrange your schedules so you can attend.
Agenda
1. Minutes of May meeting
2. Matters arising from Department Heads meeting
3. Introduce new Head of Marketing, William Glass
4. Elect a media spokesperson
5. Discuss restructuring of R and D department
6. Review plans for 4th of July party
7. Distribute new corporate ties
8. Decide on a subcommittee for redecoration of room 185
9. Discuss how to implement new health and safety laws
10. AOBs
Light lunch will be provided.
If you schedule something for a specific time, you plan when you are going to do it.
A schedule is a plan of what someone is going to do and when they are going to do it.
For example:
The meeting is scheduled for 10 o'clock.
I've got a very busy schedule today.
The minutes of a meeting are the written records of what is discussed and decided at it.
For example:
He was reading the minutes of the last meeting.
Can I have a copy of the minutes of this meeting?
The matters arising are the problems that appear after a discussion.
After matters arising, you use the preposition from + object.
For example:
Tell me about the matters arising from your last meeting.
We need to solve the matters arising from this situation.
A spokesperson is someone who officially speaks for a company, organization, government, or another person.
The plural of spokesperson is spokespeople.
For example:
"This has been our most successful year yet," said a company spokesperson.
If you review something, you look back over it.
For example:
I need to review the work you've done.
If you distribute something, you deliver or give it out to a number of people.
For example:
The store manager distributed new uniforms to the staff.
AOB means Any Other Business. You use this to introduce any extra subjects that are not part of the main agenda. It usually comes at the end of a meeting.
For example:
”Does anyone have any AOBs?"
There were no AOBs at the meeting.
If you provide something, you give it to someone who needs or wants it.
For example: We provide a range of services.
Heading
Use clear headings to make sure readers can quickly understand who it is for and what it is about.
Useful Language
MEMO
To: All staff
From: Elizabeth Dormer
Date: 06/10/03
Subject: Monthly meeting
Announce meeting
When announcing a meeting, include the date, place, time and the business to be conducted. Make sure you cover the who, when, where, what and why.
If necessary, ask for confirmation of attendance.
Useful Language
June's meeting is scheduled for 06/14/03, at 11:00 a.m., in The Bell Room.
Please let me know if you cannot attend.
Explain agenda
Arrange items of business in a logical order. Use bullet points or numbers. You do NOT have to use periods at the end of each bullet point.
Keep the information short, so you do not overload readers.
Useful Language
1. Minutes of May meeting
2. Matters arising from Department Heads meeting
3. Discuss restructuring of R and D department
4. Review plans for office party
5. Discuss how to implement new health and safety laws
Give extra information
Let readers know if there is any extra information they should know. For example, if refreshments are served, etc.
Useful Language
Light lunch will be provided.
MEMO
To: All staff
From: Sam Dorigo
Date: 01/17/04
Subject: Monthly meeting
January's meeting is scheduled for 01/23/04, at 1:00 p.m., in the Conference Room. Please arrange your schedules so you can attend.
Agenda
1. Minutes of December meeting
2. Matters arising from the regional sales managers meeting
3. Introduce new Human Resources manager, Michelle Martin
4. Elect a staff representative
5. Discuss restructuring of finance department
6. AOBs
Light lunch will be provided