大学商务英语邀请函(6600字)

发表于:2020.8.10来自:www.fanwen118.com字数:6600 手机看范文

Letter of Invitation

在一般情况下,邀请有正式与非正式之分。非正式的邀请,通常是以口头形式来表现的,书面形式的只寄给亲朋好友或熟识的工作伙伴。相对而言,它显得要随便一些。正式的邀请,既讲究礼仪,又要设法使被邀请者备忘,故此它多采用书面的形式,即礼仪活动邀请函的形式。

一、礼仪活动邀请函的含义

礼仪活动邀请函又称礼仪活动邀请信、礼仪活动邀请书,是礼仪活动主办方(单位、团体或个人)邀请有关人员出席隆重的会议、典礼,参加某些重大活动时发出的礼仪性书面函件。

凡精心安排、精心组织的大型活动与仪式,如宴会、舞会、纪念会、庆祝会、发布会、单位的开业仪式等等,只有采用礼仪活动邀请函邀请佳宾,才会被人视之为与其档次相称。礼仪活动邀请函有自己的基本内容、特点及写法上的一些要求。

二、礼仪活动邀请函的基本内容

1. 让客人知道活动的“五W”:

1) Who is hosting the event? (谁是主办人?)

不管主办人是你的公司、某个个人或某个团体,务必把主办人写出来。

2) What is the event? (什么活动?)

清楚说明这个活动的功能——募捐、开会、庆祝新品上市等。如果会有特别来宾演讲或出席,或是有任何的特别活动,也写出来。提有趣的细节,吸引读者参加。

3) Where is the event?(在哪里举办?)

在邀请函中告诉对方活动举办的地址。你还可以附上交通指南,但是这部分要与邀请函分开,不要写在邀请函上。

4) When is the event? (什么时候举办?)

清楚写出活动举办的日期与时间。

5) Why is the event being held and why is the reader being invited?

(为什么举办这个活动?为什么邀请对方?)

说明举办这个活动的原因——例如展示新产品,或是讨论某个议题。此外,也说明为什 么你决定邀请对方——例如因为他是重要的客户,或者因为他对这个议题有深入的了解等。

2. 说明回复期限和回复方式

在邀请函的末尾,清楚说明回回复的期限及回复的方式:邮寄、电子邮件、电话等。邀请函中请对方回复的标准用语是RSVP,如“ Please RSVP by phone or email by December lOth.” (请在12月1 0日前以电话或电子邮件回复)。RSVP是法语,为“Repondez’s ilvous plait ” 的缩写,相当于英文中“请回复”( please respond )之意。

3. 增加亲切感

在称呼的部分写出对方的名字,不要只写Dear Sir or Madam,有可能的话,亲自在邀请函上签名。称呼或结尾敬辞的部分甚至可以自己手写。

4. 提供必要的交通、服装或其他信息

想想你的客人会如何前来参加你的活动。如果他们可能需要停车信息、旅馆介绍或其他交通协助,可以附件的形式附上。

如果你的活动有特殊印的着装要求,记得在邀请函中写出来。此外,客人可能还会有其他问题,例如可否偕伴参加等。尽量把客人可能想知道的信息提供完整。

三、礼仪活动邀请函的特点

1. 礼貌性强。邀请事务使用邀请函表示礼貌。礼貌性是礼仪活动邀请函的最显著的特征和基本原则。这体现在内容的完全的赞美肯定和固定的礼貌用语的使用上,强调双方和谐友好的交往。

2. 感情诚挚。礼仪活动邀请函是为社交服务的专门文书,这使得它能够单纯地、充分地发散友好的感情信息,适宜于在特定的礼仪时机、场合,向礼仪对象表达专门诚挚的感情。

3. 语言简洁明了。礼仪活动邀请函是现实生活中常用的一种日常应用写作文种,要注意语言的简洁明了,看懂就行,文字不要太多太深奥。

4. 适用面广。礼仪活动邀请函使用于国际交往以及日常的各种社交活动中,而且适用于单位、企业、个人,范围非常广泛。

四、礼仪活动邀请函的结构写法

在应用写作中礼仪活动邀请函是非常重要的,尤其是社会交际空前广泛和重要的当代社会,写好它可以说至关重要。对礼仪活动邀请函的写法要注意格式和形式两个方面。

首先是结构上写法类似公函。一般格式如下:

邀请函

尊敬的________________

您好!

___________单位将于____年____月____日在_________地,举办_____________活动,特邀您参加,谢谢。

请看例文一:

邀请函

尊敬的×××教授:

我们学会决定于××年×月×日在省城××宾馆举办民间文学理论报告会。恭请您就有关民间文学的现状与发展发表高见。务请拨冗出席。

顺祝

健康!

××省文学研究会

联系人:×××

××年×月×日

这是最常见的、标题只以文种“邀请函”字样出现的范例。

五、写礼仪活动邀请函要注意的事项

1.“邀请函”三字是完整的文种名称,与公文中的“函”是两种不同的文种,因此不宜拆开写成“关于邀请出席×X活动的函”。

2.被邀请者的姓名应写全,不应写绰号或别名。在两个姓名之间应该写上“暨”或“和”,不用顿号或逗号。网上或报刊上公开发布的邀请函,由于对象不确定,可省略称呼,或以“敬启者”统称。

3.严格遵守写作格式,称谓、邀请事由、具体内容、活动时间、活动地点、相关事宜、联系方式、落款等是必不可少的部分,不能丢漏信息。

4.邀请事项务必周详,使邀请对象可以有准备而来,也会使活动举办的个人或单位减少一些意想不到的麻烦。

5.邀请函须提前发送,使受邀方有足够的时问对各种事务进行统筹安排。

Sample 1

Dear Sirs,

We are staging an important exhibition in Shanghai Exhibition Centre from October l to October 7. We would like to invite your corporation to attend. Full details on the Fair will be sent in a week.

We look forward to hearing from you soon, and hope that you will be able to attend.

Yours faithfully,

敬启者:

我们将于10月1日至7日在上海展览中心举办一次重要的商品展览。我们邀请贵公司参加。展览的详细资料将于一周内发出。

请尽快回复我们,并希望您能参加。

敬上

六.Functional Expressions:

Making invitations:

You are cordially invited to the dinner party.

We’re having a get-together on our lawn next Saturday

It would give us a great pleasure to have your presence at the meeting

It would be very nice if you and your wife could come and spend the weekend with us George and I would be pleased if you and John would have dinner with us at our home on Sunday

We would be delighted if you could find the time to join us for a small party we are having at our office to celebrate the coming new year.

We do hope you can join us

It would be an honor to me if you would accept our invitation

If I don’t hear from you before then, I’ll be expecting you that day

We should be very pleased if you could honor us with your presence

Do say you’ll come

We would be very pleased if you could come

If the date and time suggested above is not convenient to you, please suggest an alternative

Accepting Invitations:

Thank you for your invitation to the launch of . . . I would be delighted to attend.

Thank you for your invitation to Samantha’s wedding. We will be very pleased to attend. Thank you for your invitation to . . . I am happy to confirm my attendance.

I would be delighted to come

I will be very happy to accept your kind invitation

Nothing can prevent me .I’ll be there on time

It is with great pleasure that we shall come to your wedding

Declining invitations:

How regretful to have to turn down your invitation

Please accept my sincere regrets for not being able to join you at your birthday party

We regret that we can’t make it because of a previous engagement

Unfortunately, the pressure of urgent business will not allow me to be present on this

festival occasion

But heavy official duties prevent me from having the pleasure to join the party. For this I am awfully sorry

七.Exercises:

1. 邀请朋友共进午餐 Inviting a friend to informal luncheon

Dear [Zhang Ying]:

Will you come to luncheon on [Friday, May the fifth], at [twelve o’clock]?

My niece [Mary] is visiting us and I think you will enjoy meeting her. She is a charming, very pretty girl … and very good company! [John and Jane] will be here, and perhaps we can

[give a dance] after luncheon. Do say you’ll come!

Affectionately yours,

Li Ming

2. 邀请朋友同他们不认识的人一起共进晚餐 Inviting friends to supper with the strangers Dear [Susan]:

I know you are interested in [oil painting], so I’m sure you’ll be interested in [Mr. and Mrs. Lin dun]! They are coming here to supper [next Sunday night, October the twelfth], and we’d like you and [Walter] to come, too.

[Mr. and Mrs. Lin Dun] are that very charming couple we met in [London] last summer. They have a wonderful collection of [oil paintings of various stages]; and I understand that Mr. Lin Dun is quite an authority on [oil painting]. I’m sure you and Walter will thoroughly enjoy and evening in their company.

We’re planning supper at six; that will give us a nice long evening to talk. If I don’t hear from you before then, I’ll be expecting you on the [twelfth]!

Affectionately yours,

Li Ming

6. Write an invitation letter.

Invite a client, Karen Ellis, to the launch party for your new line of gaming systems. The party will be on Wednesday, June 3rd, 2009, at 6:30 pm. It will be held at your store. She may bring a guest. You would like her to RSVP by May 31st. Guests should bring this invitation letter to the

event.

May 15th, 2009

Karen Ellis

12 Nathan Road

Tsimshatsui, Kowfoon

Hong Kong

Dear Ms. Ellis:

_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________




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