Subject: Checking diary of XXX (老板名) - Meetings on XXX (会议主要内容)
Dear XX （秘书名字）,
We are planning to hold two meetings within the time from XX to XX (日期): The first meeting (about half an hour) with XX (其他同事), is for the purpose of discussing the XX;
The second meeting (right after the first meeting, about half an hour) with XX (其他同事), is for the purpose of discussing the XX.
Would you please help to check the diary of XX(老板名) and advise us the possible timeslot?
Many thanks!
Regards,
XX
第二篇：英文模板 - 会议摘要篇
To: All Staff
From: Mike Bush
Date: October 10
Subject: Meeting
There will be a meeting for all staff on October 13, at 5:30 p.m., in Room 2.
Below is an informal agenda. Please add any other business by October 11.
welcome new staff
explain plans for changes to the building next year
give information on expenses
make a decision on the new coffee machine
suggest ideas for the staff party
After the meeting, there will be welcome drinks in the canteen.
DEMO
To: All staff
From: Elizabeth Dormer
Date: 06/10/03
Subject: Monthly meeting
June's meeting is scheduled for 06/14/03, at 11:00 a.m., in The Bell Room. Please arrange your schedules so you can attend.
Agenda
1. Minutes of May meeting
2. Matters arising from Department Heads meeting
3. Introduce new Head of Marketing, William Glass
4. Elect a media spokesperson
5. Discuss restructuring of R and D department
6. Review plans for 4th of July party
7. Distribute new corporate ties
8. Decide on a subcommittee for redecoration of room 185
9. Discuss how to implement new health and safety laws
10. AOBs
Light lunch will be provided.
If you schedule something for a specific time, you plan when you are going to do it.
A schedule is a plan of what someone is going to do and when they are going to do it.
For example:
The meeting is scheduled for 10 o'clock.
I've got a very busy schedule today.
The minutes of a meeting are the written records of what is discussed and decided at it.
For example:
He was reading the minutes of the last meeting.
Can I have a copy of the minutes of this meeting?
The matters arising are the problems that appear after a discussion.
After matters arising, you use the preposition from + object.
For example:
Tell me about the matters arising from your last meeting.
We need to solve the matters arising from this situation.
A spokesperson is someone who officially speaks for a company, organization, government, or another person.
The plural of spokesperson is spokespeople.
For example:
"This has been our most successful year yet," said a company spokesperson.
If you review something, you look back over it.
For example:
I need to review the work you've done.
If you distribute something, you deliver or give it out to a number of people.
For example:
The store manager distributed new uniforms to the staff.
AOB means Any Other Business. You use this to introduce any extra subjects that are not part of the main agenda. It usually comes at the end of a meeting.
For example:
”Does anyone have any AOBs?"
There were no AOBs at the meeting.
If you provide something, you give it to someone who needs or wants it.
For example: We provide a range of services.
Heading
Use clear headings to make sure readers can quickly understand who it is for and what it is about.
Useful Language
MEMO
To: All staff
From: Elizabeth Dormer
Date: 06/10/03
Subject: Monthly meeting
Announce meeting
When announcing a meeting, include the date, place, time and the business to be conducted. Make sure you cover the who, when, where, what and why.
If necessary, ask for confirmation of attendance.
Useful Language
June's meeting is scheduled for 06/14/03, at 11:00 a.m., in The Bell Room.
Please let me know if you cannot attend.
Explain agenda
Arrange items of business in a logical order. Use bullet points or numbers. You do NOT have to use periods at the end of each bullet point.
Keep the information short, so you do not overload readers.
Useful Language
1. Minutes of May meeting
2. Matters arising from Department Heads meeting
3. Discuss restructuring of R and D department
4. Review plans for office party
5. Discuss how to implement new health and safety laws
Give extra information
Let readers know if there is any extra information they should know. For example, if refreshments are served, etc.
Useful Language
Light lunch will be provided.
MEMO
To: All staff
From: Sam Dorigo
Date: 01/17/04
Subject: Monthly meeting
January's meeting is scheduled for 01/23/04, at 1:00 p.m., in the Conference Room. Please arrange your schedules so you can attend.
Agenda
1. Minutes of December meeting
2. Matters arising from the regional sales managers meeting
3. Introduce new Human Resources manager, Michelle Martin
4. Elect a staff representative
5. Discuss restructuring of finance department
6. AOBs
Light lunch will be provided